Present were,
Mayor: Brian W. Wona, Village Trustees: Kenneth
Coppola, Robert Bennett, Diane Loeven, and Ike Palmer; Christine DiPoalo,
Howard Dallow, Mary Beth Horzepa, V.M.
Coppola Jr., Kathy Coppola, Frank Valentino Jr., Robert Coppola, Dave Seely, Jim
Gray, Tony Coppola,
Charlie Rubin, Agustin Rabassa
Mayor Wona opened with the Pledge of Allegiance to the
Flag and called the meeting to order at 7:04 p.m. Mayor Wona reminded everyone
that the meeting was being recorded.
Please remember to keep all comments to audience participation. There will be a limit of 5 minutes per
person. Please turn off all cell phones
and electronic devices.
CORRESPONDENCE:
·
Draft Copy of July 17th Regular meeting minutes
·
Draft copy of July 3rd Public Hearing
Minutes
·
GRS Payments from Ting, Inc., Time Warner Cable,
and Vonage
·
Fire Inspectors Report for July 2014
·
Otisville Little League Application amended to
include August 1, 2014-August 15th 2014
·
Minisink Youth Football application for use of
Berger Fields from 8/1/14 through10/31/14
·
List of Fire Dept. Radio Serial numbers
·
Water System Operations Report for May 2014 and
June 2014
·
Invitation from NYS Dept. of Civil Service for
Benefits Administrator Training
·
List of Fire Co. Election results
·
List of new Fire Company members
·
Letter from MTA to Mayor Wona
·
Completed information packet from Mayor Wona
containing all pertinent material and close-out report on DEC spill # 1308195
·
Letter from Hacker, Murphy LLP regarding Horizon Heights Tax assessment
·
Letter from Fire Chief V. Michael Coppola JR.
regarding appointment of Steven Redman as Fire Truck Custodian
·
Invitation to Vacant Property Solutions Workshop
presented by the Orange County Planning Board
·
Copy of a notice of violation sent to 42
Highland Avenue by Building Inspector, Peter Ackerson
·
Certificate of Liability Insurance US
Rotary Clubs
·
DCO Report for June 2014
·
List of
Otisville Fire Dept. Radios serial numbers including whose possession they are
in
·
Letter from the Otisville Country Fair to Mayor
and Trustees
·
Sales tax payment from Orange County in the
amount of $39,898.98
·
Fire Dept. and DPW radio inventory completed by
Diane Loeven and Ike Palmer
·
Letter from NYS Dept. Of Labor regarding
training on: PESH, workplace Violence Prevention Program, Emergency Escape
Systems, and Top 10 most cited standards
TOWN OF MOUNT HOPE: No
Report
TRUSTEES’ REPORTS:
Diane Loeven’s Report:
TOWN OF MOUNT HOPE & MHPD
- Spoke to police chief re: speeding on Schobl St
- Supervisor accepting letters of interest to fill
opening on ZBA; due by Friday, May
15th
- Discussion
about live fireworks incident at park after the Independence Day
Display; new safety procedures
being developed to avoid future mishaps
- Town borrowing
bucket truck from another municipality
- Vandalism
continues at Old School; windows
and doors on the 1st floor will be boarded up; Volunteers will be planning another
clean-day at the school
SUMMER RECREATION
- Tomorrow is
last day; very successful year
- Met with
Director to review budget; There is
money for her to do some end of year spending to restock supplies for next
year – will be doing so in the next few weeks
- A few parents
unhappy with safety/accountability procedures of having to sign their
children in/out; some also unhappy that they cannot send a minor to pick
up their younger siblings. However,
the staff was diligent about enforcing these regulations.
- Three families
paid late pick-up fees; procedures
for notifying parents of late pick-fee assessment will be revised slightly
for next year
ANNUAL COMMUNITY YARD SALE
- Thanks to all
who helped make the day a big success.
- Bill Baines
especially wanted to thank DPW for how nicely groomed the park was
- Need to
recruit a few more volunteers for next year.
- Committee will
hold “re-cap” meeting tomorrow morning to compile recommendations for next
year.
AUDIT ASSIGNMENTS
- I met the
Accountant to review the Village Financial records used to complete the
Annual Report; as soon as the report is finalized Bob and I will sit down
and go over the records.
- Communications
equipment audit is ongoing
- Hope to work
on new quarterly CAP assignments with Ike next week
VILLAGE NEWSLETTER
- Next issue in
October – only two months away
- Articles can
be emailed to me at any time
- Time
frame to be thinking about are fall/winter events & issues; Oct, Nov,
Dec, Jan
Robert Bennett’s Report:
The Fire Inspector and Building Inspector met at 9 Kelly Hill Road to
go over violations with the property. They have contacted the property
management company regarding the issues.
42 Highland Avenue has a dumpster. The pool liner is lying on the
ground and there is a deck from the pool which needs to be taken down. The
Building Inspector has contacted the owners.
At the most recent Planning Board meeting, a four lot subdivision was
proposed for Glenn Terrace. This includes 1 existing house and three
constructions.
Kenneth Coppola’s Report:
- Youth football has requested the use of Berger’s Field as they
usually do at this time of year. Otisville Little League has asked to
extend their use of the field this year due to camp and Fall ball. Ken is
going to suggest that the trustees approve the use of the field by both
organizations with the stipulation that the two organizations need to work
the schedule out between them. Ken will contact both organizations.
- The yard sale was a success. There were no problems or complaints
from the residents. There were fifty houses that put their names on the
map. There is no charge to put your name on the map. Ken thanked the
veterans who sold water for the yard sale organization.
Ike Palmer’s Report:
·
MS-4
Water Report
MS-S
Water Report and GIS map are now posted to the Village Website. We received the
latest copy of the GIS map from McGooey, Hauser, and Edsall. There was some information missing. McGooey,
Hauser, and Edsall will be correcting the error.
·
Radio
Inventory
Ike
and Diane worked on the radio inventory together.
ATTORNEY REPORT:
·
Howard
received an inquiry regarding the process by which the approval of the Fire
Company officers should take place. The Village Law, Section 10-1012 is the section that sets
forth the notification of the nominated officers elected by the Fire Company, which is mentioned
under New Business on the Agenda. It is fine that it is listed under new
business because the appointments will be made during the meeting, however the
Public Officers Law states that the vote should be in Executive Session because
it relates to the appointment of personnel and the discussion of personnel in
regards to the appointment. If any of the positions are not approved, the
Trustees can designate another date for an election by the Fire Company until
all of the positions are filled. Executive Session should be amended on the
Agenda to before New Business. No motion is needed on the floor for the
approvals, because Public Officers Law states that business can be conducted in
Executive Session.
DPW REPORT:
·
Frank
received a call from Pittsburgh Tank. They will be at the Village on Friday to
inspect the water tank.
·
Metro-North
took down the damaged poles in the parking lot and Walker Street.
·
The
drainage project behind the Firehouse is completed
·
Frank
received the closure report for the Firehouse fuel oil tank spill and gave it to Christine to file
·
The sink
hole in the municipal parking lot was dug up. Rotting wood and debris was
removed from the hole. The hole was filled in with shale and crusher run, but still needs to be blacktop patched
·
The DPW
put up two 25 MPH signs on Schobl Street
·
The DPW
has been working at the Firehouse to dig up a 1,000 gallon oil tank from the
side of the building. The oil was pumped out of the tank. The soil was tested
and fuel oil was found in the soil. There is no groundwater involved.
·
A 200,000 gallon containment
tank for the Firehouse will be installed on Monday
·
The
water service issue at 61 State Street is waiting for approval from the NYS DOT
to work on the state road. The DOT will not approve cutting the road, so we
will have to use an outside company to drill under the road.
·
Truck 2
is at Regional Trucking with either a
clutch or transmission problem
·
Truck 9
is at Arkel’s with electrical problems
·
The
loader had electrical problems earlier in the week
·
Frank
called for 3 price quotes for chemicals for the water plant. We will be getting
our chemicals from Anrex Chemical at a savings of $65.00 per barrel of chlorine
and a savings of $59.00 per barrel of caustic soda
FIRE CHIEF’S REPORT: Chief V. Michael Coppola
Jr.
- 6 Calls in July: 4 fire, 2 EMS. Averaging 6 personnel per call
- Physicals will be on August 27th
- On August 23rd the Fire Company will be participating
in the Country Fair Parade and “Touch a Truck” afterward
- The Fire Company had a meeting with the organizers of the fair.
Mount Hope advised them they would not be needed on standby during the
fireworks.
- Chief Coppola is lining up the truck inspections
- Chief Coppola thanked the DPW, Mayor and the Board for the
drainage work at the firehouse. The problem areas have dried up
- The Fire Company participated in the Community yard sale, they
took in $800.00
MAYOR’S COMMENTS:
- The Mayor thanked the yard sale committee for the great job and
the DPW for cleaning up the village before hand
- Mayor Wona received a letter from Christine Barnum regarding Marge
Bonanto’s 100th Birthday. There will be an Open House Birthday
party for Marge on September 14th at Marge’s house
- Mike Weeks sent us a tentative schedule for the Seybolt Avenue
water project.
We are currently waiting for approval from Orange County so the
tentative schedule that we received does not really apply at this point.
- Mayor Wona received a letter from the Otisville Country Fair
inviting the Village Officials to march in the parade.
AUDIENCE PARTICIPATION:
- Marybeth Horzepa asked if the hydrants had been flushed on
Wednesday. She experienced some brown water in the evening. Flushing was
not going on; however the hydrant at the firehouse was opened for a few
minutes.
- Kathy Coppola inquired as to why the procedure of voting in
Executive Session for the Fire Officers had never been used in the past.
Mayor Wona pointed out that although we had not specifically used the
procedure for the Officers, personnel issues have always been discussed in
Executive session, not on the floor. Attorney Howard Dallow commented that
he could not answer why this procedure hadn’t been followed in the past
other than the fact that the Village Board was not aware of the proper
procedure. Now that he had researched this and made the Board aware of the
proper procedure he had a legal obligation to advise them to follow the
procedure.
- Dave Seeley asked a question regarding confidentiality of letters
written about a particular person. Attorney Howard Dallow advised that
there is no such thing as confidentiality in such cases. If a written
accusation is made against someone, that person has the right to see the
letter.
OLD BUSINESS:
A. Surplus
Fire Vehicle: 143 Mini still waiting for title.
B. CAP
Assignments:
Mail Log - Diane and Ike
Cash Receipt- Ken and Bob- complete
Bank
Rec’s- Diane and Ike
C. Abandoned
pool at 42 Highland Avenue- Has been resolved except for the pool liner and
deck
D. Fire
Dept. Old Radio Inventory- Diane and Ike have been working on this. It is an
ongoing process
EXECUTIVE SESSION to
discuss Fire Company appointments 7:50pm-8:43pm
NEW BUSINESS:
A. Fire
Company Chief and Officers Nominations:
The Fire Chief and Officers were
voted on in Executives Session. Kenneth Coppola recused himself from voting on
Chief and 1st Assistant Chief. The Clerk read the appointments in
regular session:
Chief- V. Coppola Jr: Approved
1st Assistant Chief-
Robert Coppola :Referred back to the Fire Company for another nomination
2nd Assistant
Chief-Daniel Dodd: Approved
Captain- Steven Redmond : Approved
1st Lieutenant- Robert Reynolds: Approved
2nd Lietenant- Andrew Seeley: Approved
B. New
Active Fire Company Members : Cudney J.
Mahoney, and Preston L. Rissler : See Motions and Resolutions
C. New
Auxiliary Fire Company Members: Megan A. Rodgers and Veronica Demera: See
Motions and Resolutions
MOTIONS AND RESOLUTIONS:
Motion to approve the minutes of July 17th Regular Village Board Meeting with
the correction: the name Palin should be Kalin: motion made by Robert Bennett,
second by Kenneth Coppola, all in favor, zero opposed; motion carried
Motion to approve the minutes of July 3, 2014 Public Hearing: motion made by
Kenneth Coppola, second by Ike Palmer, all in favor, zero opposed; motion
carried
Motion to enter into Executive Session to discuss
Fire Company Appointments 7:50pm made by Robert Bennett, second by Kenneth
Coppola, all in favor, zero opposed; motion carried
Motion to enter back into Regular Session at 8:43pm made by Diane
Loeven, second by Kenneth Coppola, all in favor, zero opposed; motion carried
Motion to accept
Cudney J. Mahoney, and Preston L. Rissler as active members of the Otisville
Volunteer Fire Company motion made by Kenneth Coppola, second by Robert
Bennett, all in favor, zero opposed; motion carried
Motion to accept
Megan A. Rodgers and Veronica Demera as Auxiliary members of the Otisville
Volunteer Fire Company motion made by Kenneth Coppola, second by Ike Palmer,
all in favor, zero opposed; motion carried
Motion to give
permission to take Truck #140 to Goshen on Saturday August 9th 2014
to compete for prizes motion made by Kenneth Coppola, second by Diane Loeven,
all in favor, zero opposed; motion carried
Motion to amend
Otisville Little League Application for use of Berger’s Field to include August
1st through August 15th and to allow Youth Football to use Berger’s Field for football practice
from August 1, 2014 through October 31, 2014 with the stipulation that Kenneth
Coppola will contact the two organizations and they will be able to work out
the scheduling between themselves. If they cannot work out scheduling the
requests will be brought back to the Board: motion made by Kenneth Coppola,
second by Diane Loeven, all in favor, zero opposed; motion carried
Motion to cancel
August 21st 2014 regular Board meeting due to scheduling conflict
motion made by Diane Loeven, second by Robert Bennett, all in favor, zero
opposed; motion carried
Motion to appoint
Account Clerk Regina Weissinger-Butts as Deputy Clerk/Treasurer motion made by
Kenneth Coppola, second by Diane Loeven, all in favor, zero opposed; motion
carried
Motion to
reschedule DPW and Fire Department workshops for Tuesday, August 12th
at 5:00p.m. and 5:30 p.m. respectively motion made by Kenneth Coppola, second
by Ike Palmer, all in favor, zero opposed; motion carried
Motion to approve the bills:
GENERAL: $15,075.71
WATER:
$ 6,512.12
Motion made by Diane Loeven, second by Robert Bennett, all in favor,
zero opposed; motion carried
Motion to adjourn the meeting made by Kenneth Coppola, second by Robert
Bennett, all in favor, zero opposed; motion carried
Mayor Wona adjourned the meeting at 8:50 p.m.
Respectfully
submitted,
Christine M. DiPoalo
