July 03, 2014

Present were, Mayor:  Brian W. Wona, Village Trustees: Kenneth Coppola, Robert Bennett, Diane Loeven, and Ike Palmer; Christine DiPoalo, Howard Dallow, Mary Beth Horzepa, Earl Baker, Tony Coppola, V.M. Coppola, Kathy Coppola, Skip Coppola, Gary Seeley

Mayor Wona called the meeting to order at 6:39 p.m. immediately following the Public Hearing.

CORRESPONDENCE:

·         Minutes from June 19^th 2014 Regular Meeting

·         Planning Board meeting minutes from the June 4^th 2014 meeting

·         Information from Orange County Dept. of Emergency Service Regarding FEMA grants for 2015/2015

·         Otisville Mount Hope Summer Recreation Safety Plan

·         Otisville Mount Hope Summer Recreation Blood Borne Pathogens Training Plan

·         Letter from PERMA re: information needed for 2014 Audit

·         Orange County Youth Bureau RFP

·         Notice from O.C. Transportation Council re: Public Comment Period to be held on June 30^th through July 15^th.

·         An amended copy of the Otisville-Mount Hope Summer Recreation contract- 2 campers were added

·         The June Fire Inspector’s Report

·         Copy of License and Permits for Michael Romano for Fireworks to be held at Berger’s Fields

·         Copy of the proposed Local Law 3 of 2014 for the Election of Fire Officers and Chief

·         Check for Auctions International for $5,400.00 for the sale of the Dodge Power Wagon

TOWN OF MOUNT HOPE: No Report

TRUSTEES’ REPORTS:

Diane Loeven’s Report:

TOWN OF MOUNT HOPE & MHPD

• Reminder that July 12^th – another Open House at the Old School – 9 a.m. to noon

SUMMER RECREATION

• Three staff were recertified in BLS for the Medical Provider
• Submitted draft of Exposure Control Program (ECP) required by OSHA;  anticipate site visit from OSHA within the next couple of weeks
• Updated Camp Safety Plan to include language suggested by the NYS Health Department, who conducted a site visit last Friday; Permit was issued.
• Monday was staff training day; included training in Blood Borne Pathogens given by the Medical Director 
• Medical Director & BLS trained staff signed acknowledgement forms re: the availability of Hepatitis B vaccinations
• Campers first day was Tuesday;  off to a good start
• Budget & Village/Town Agreement were updated due to two late enrollments;  need to authorize Mayor to sign
• Thanks to Frank and DPW crew for helping deliver supplies and equipment from storage on Monday
• We received an RFP from the Orange County Youth Bureau. We don’t submit a proposal to them due to the fact that the grants are not a large amount and if we except the funding, we have to open the camp up to all Orange County residents.

ANNUAL COMMUNITY YARD SALE

• Yard Sale Committee will meet next Thursday, July 10^th;  Fire Chief and MHPD are invited to discuss traffic flow issues
• Spaces under the pavilion are all booked, however, there is plenty of room left outside the pavilion

AUDIT ASSIGNMENTS

• Accountant is working on the Annual Report; Bob & I will meet with her to audit the Village Financial records as soon as the draft is completed

Robert Bennett’s Report:

• Building Inspector had a couple of violations on Seybolt Avenue. They have been taken care of. If they do not comply there will be a public hearing.
• 42 Highland Avenue has been violated for the cars and the pool. We are waiting to see what happens.
• 41 Field had a violation for not having a permit to put on a new roof.
• ZBA will not be meeting this month because there are several members on vacation. They will not have a quorum. Chairperson, Maureen Coppola will be available if she is needed.

Kenneth Coppola’s Report:

• The DPW had two water main breaks last week, they have both been repaired
• The mowers have been purchased. They are in use at the parks
• There has not been another meeting of the park committee. When they can get together they will have a meeting to prioritize the grant list.

Ike Palmer’s Report:

·         DCO (Dog Control Officer)

Received information from Tom Yonskie regarding the car interior temperature thermometer which Tom would like to purchase. The ball park range of most is around $50.00 to $75.00. There are higher end models available.

Mayor Wona asked Howard if the thermometer needs to be approved by the state.

Howard mentioned that the only time it would come up if you have to go to trial. You may have to prove the reliability of it.

Ike asked Howard regarding the liability if we have to break a car window.

Diane suggested we need to know what the Ag and Markets Law says since it is not covered under our law.

            The Trustees agreed that whenever possible the police should be called first.

·         Orange and Rockland Municipal Streetlight Program

O&R will be rolling out the Street light outage portion of the program on July     15^th. All outages will have to be reported through the internet program.

·         MS-4 Water Report

 Ike spoke to John of MHE there is still some work left to be done on the MS4.

 The GIS mapping is complete

Mayor Wona would like a larger copy of the Map. Ike will check to see if they   will be providing a poster sized copy of the map.

ATTORNEY REPORT:

·         Howard did not have anything new to report

DPW REPORT: Excused

FIRE CHIEF’S REPORT:

·         9 calls for the month of June- 1 Structure Fire, 1 Medical, 7 mutual aid calls

·         Thank you to the DPW for digging the ditch behind the Fire House to drain the     water from the Hall side of the FireHouse

·         The Otisville Fire Company will be on call at the Firehouse with Westbrookville for Sunday’s fireworks

·         Engine 142 had a problem with the motor to left the cab up last year. The estimate to fix the problem was 1600.00 so they held off on the repair. Another mechanic looked at the problem recently and found it was only a bad ground wire. The problem has been fixed.

MAYOR’S COMMENTS:

• After the last meeting, Mayor Wona contacted Chuck Lee, Orange County Commissioner of Public Works regarding the complaints about the crosswalks Highland Ave. He was told the painters are out striping. We were told they are coming soon. They will not commit to a date.
• The DPW and Fire Dept. workshops for July 1^st had to be canceled. We will reschedule the workshops for July 8^th at 5:00 for DPW and 5:30 for Fire Dept.
• Orange County District Attorney is starting a Community Advisory Board. He would like to know if Otisville would like a seat on the Board. It was suggested by the trustees that we see if we can get a rotating seat on the Board. The Village Clerk will check into the possibility.

AUDIENCE PARTICIPATION:

• Tony Coppola mentioned the steel plate on the bridge on Highland Avenue. Frank was told by Orange County that the bridge is fine, however Tony was watching a car go over the bridge today and the loose steel plate “jumped” up as the car went over it.
• Kathy Coppola asked a question regarding the legality of the Trustees and Mayor all being at the Village Hall at the same time. All five of them were at the Village Hall at the same time on Wednesday evening. Kathy felt that constitutes a meeting. Was it posted somewhere? Kathy suggested that since most of the Trustees are retired they could have assigned times to come into the office to sign the bills in order to avoid being at the Village Hall at the same time. Kathy asked Howard Dallow to address the legality of it.

Howard commented that the law states that a meeting cannot take place, but if all the trustees happen to be at the Village Hall for different purposes there is no problem legally with that. He said it would not be necessary for the Trustees to alter the behavior or procedure.

• Kathy Coppola asked Mayor Wona if the information regarding radios that Mayor Wona asked Chief Tony Coppola for at the last meeting had been turned in. Mayor Wona informed the audience that Chief Coppola had turned in 2 boxes of radios, but there was no inventory included.

OLD BUSINESS:

A.    Surplus Fire Vehicle: 143 Mini still waiting for title. Mayor Wona provided additional information to Christine today. She will re-submit to NYS Title Bureau

B.     CAP Assignments:

                 Mail Log - Diane and Ike

Cash Receipt- Ken and Bob

Bank Rec’s- Diane and Ike

C.     Abandoned pool at 42 Highland Avenue- If violation is not taken care of by next meeting, a public hearing will be set

D.    Refurbishing Sanitation Truck –The trustees agreed that due to the age of the truck the best option would be the rebuild of the existing truck body

NEW BUSINESS: No new business

Executive Session to discuss Fire Dept. Personnel

MOTIONS AND RESOLUTIONS:

Motion to approve the minutes of June 19 ,2014 Regular Village Board Meeting motion made by Robert Bennett, second by Ike Palmer, all in favor, zero opposed; motion carried

Motion to allow Frank to have the body of the Sanitation truck refurbished; motion made by Kenneth Coppola, second by Ike Palmer, all in favor, zero opposed; motion carried

Motion to allow Mayor Wona to sign the amended 2014 Summer Recreation contract between the Town of Mount Hope and the Village of Otisville: motion made by Kenneth Coppola, second by Ike Palmer, all in favor, zero opposed; motion carried

Motion to approve the following Budget Amendments: made by Kenneth Coppola, second by Diane Loeven, all in favor, zero opposed motion carried.

Motion to voucher for 10 Motorola Pagers in the amount of $3,880.00 out of Fire Truck and Related Equipment Capital Reserve account- Motion made by Kenneth Coppola, second by Diane Loeven, all in favor, zero oppose; motion carried

Motion to pass Local Law 3 of 2014, A Local Law to set a date for fire company yearly meeting for election of officers and chiefs- motion made by Robert Bennett, second by Ike Palmer, all in favor, zero opposed; motion carried.

Motion to enter into Executive Session at 7:34 p.m. to discuss Fire Dept. Personnel: motion made by Diane Loeven, second Robert Bennett, all in favor, zero opposed; motion carried

Motion to enter back into regular session at 9:10 p.m.: motion made by Kenneth Coppola, second by Ike Palmer, all in favor, zero opposed, motion carried

Motion to approve the bills:

                                                GENERAL:  $30,121.18

                        WATER:       $ 6,466.28

                        CAPITAL:    $  3,880.00

Motion made by, Kenneth Coppola, second by Robert Bennett, all in favor, zero opposed; motion carried

Motion to adjourn the meeting made by Robert Bennett, second by Diane Leoven  all in favor, zero opposed, motion carried

Mayor Wona adjourned the meeting at 9:10 p.m.

Respectfully submitted,

Christine M. DiPoalo