Present were,
Mayor: Brian W. Wona, Village Trustees: Kenneth
Coppola, Robert Bennett, Diane Loeven, and Ike Palmer; Christine DiPoalo,
Howard Dallow, Mary Beth Horzepa, Tony Coppola, V.M. Coppola, Kathy Coppola,
Gary Ketcham, Alberta Clouse
Mayor Wona called
the meeting to order at 6:39 p.m. directly after the Public Hearing Mayor Wona
reminded everyone that the meeting was being recorded. Please remember to keep all comments to
audience participation. There will be a
limit of 5 minutes per person. Please
turn off all cell phones and electronic devices.
CORRESPONDENCE:
·
Proposal for professional services from Planit Main Street
·
Check for Franchise agreement fees from Time Warner Cable in
the amount of $9,859.98
·
Refund check from Konica Minolta in the amount of $127.86
·
Sales tax payment from Orange County in the amount of
$37,837.68
·
Check from Community Development in the amount of $22,092.04
for the 2013 Water meter project grant
·
GRS payments from : Vonage(Feb. 2014, March 2014), Citizens
·
Time Warner Cable
·
Letter from MaryAnn McDonough and her tenants from 3 State
Street regarding poor water quality
·
New bylaws from PERMA
·
Notice from Sterling National Bank regarding Bond Payment due
on May 22, 2014
·
Application from Otisville/Mount Hope Presbyterian Church for
use of Veterans Memorial Park on May 18, 2014
·
Letter from Time Warner Cable regarding merger with Comcast
·
E-mail from Orange and Rockland regarding new web portal
·
Monthly Building Inspector reports for April 2014
·
Minutes for April 24th 2014 workshop
·
Minutes for April 17th 2014 Public Hearing
·
Minutes for April 17th 2014 Regular Meeting
TOWN OF MOUNT HOPE: (Gary Ketcham)
·
The Town will be giving tours of the Former Elementary school
on Saturday, May 3rd from 9:00-3:00
·
The Police Awards will be given out at the next town meeting,
there will be cake after
·
Norman Mann will be retiring on May 30th, there
will be a breakfast. Please RSVP to Chief Rickard
TRUSTEES’ REPORTS:
Diane Loeven’s Report:
TOWN OF MOUNT HOPE & MHPD
- This Saturday, May 3rd
– Open House at Old School
– Tours will be conducted from 9 to noon
- MTA will construct a
transmission tower on the railroad property
– It will be located to the left of the RR parking lot
- Forwarded email to all
board members and the clerks from Chief Rickard re: a breakfast to be held
at the PD on May 30th to honor Officer Norman Mann on his
retirement
– An RSVP is requested – please be sure to respond if you plan to attend
SUMMER RECREATION
- Late
registration this Tuesday, May 6th, 5 – 8 p.m.
- Once registration
is completed I will work up a preliminary planning budget for Mayor and Town
Supervisor to review
- Councilwoman
Sutherland will ask Town Board to vote on use of the Town Park on Fridays
from July 11th through Aug. 8th for summer rec.
program
VILLAGE NEWSLETTER
- Next
publication June – Summer Issue
- Please begin
emailing me your articles; due date
for submission is May 15th
Articles should cover info for June,
July, Aug, and Sept.
AUDIT ASSIGNMENTS
- Ike and I
should have quarterly CAP audit of cash receipts completed by end of May
- Bob and I will
set date to meet with Accountant to begin Annual Financial Audit as soon
as she has the preliminary Annual Report drafted
COMMUNITY EVENTS
- Yard Sale
Committee will hold 1st meeting by end of May. Yard Sale is
held 1st Saturday in August – rain or shine
- 1st Saturday
in June, June 7th, will be one year anniversary of Studio 2 Day
Spa
-
Owner inquired if
permit was needed to have outdoor celebration events on the property – No
permit needed
-
I will discuss with
MHPD re: potential traffic/parking issues
Robert Bennett’s Report:
- The VFW has been down at the Veteran’s Memorial Park sprucing up
the monument
- The VFW is still selling Memorial Bricks for the monument. Bricks
are $75.00 each. You can buy a brick to memorialize anyone- not just for
veteran’s
Kenneth Coppola’s Report:
- The Country Garden Club planted a red maple at the VMP for Arbor
Day
- The Little League Parade was held on Saturday, April 26th
- Ken will be calling a Yard Sale Committee meeting and a Park
Committee meeting this month. The dates have not been set yet. If anyone
would like to join either committee, please get in touch with Ken
- The Fire Co. is having a pancake breakfast on Mother’s Day from
8:00am-12:00pm
Ike Palmer’s Report:
- There was a walk through at the old school as part of the School
Committee a few weeks ago. The Committee will be meeting again to discuss
their findings and form Sub-Committees
- The MS-4 has been submitted to McGoey, Hauser, and Edsall
- O&R is implementing a new program for street light reporting.
Ike will be attending a training on May 19th
ATTORNEY REPORT:
- Howard did not have anything new to report
DPW REPORT:
- Water Report for March 2014: Village Daily usage 54,123; OCF Daily
usage 124,435
- Filled out MS-4 questionnaire
- DPW crew did a beautiful job setting up new box van
- On April 10th the DPW dug up the sink hole behind the Village
Hall. There was an old metal drum and rotted tree stumps. They removed the
debris and filled the hole with crusher run
- The DPW cleaned the sand off of the sidewalks where needed
- Thank you to the Town of Mt. Hope Highway Dept. and Orange County
DPW for helping with the street sweeping
- Hydrants were flushed on April 14th,15th,
and 16th
- On April 17th and 18th the crew cleaned Main
Street and The Main Street Municipal Lot
- Picked up garbage along the Village Streets
- Repaired 3 broken fence rails at the Veteran’s Park
- Cleaned up debris from snow plowing where needed
- Bulk trash pick-up starts on May 5th
- Radio Read project; we have about 10 meters left to go including
vacant houses
- County Health Dept. recommends getting water tank inspected;
voucher was put in for Board approval
- Frank spoke to Mike Carol from OC DPW regarding setting up meeting
to discuss cutting Seybolt Avenue for water main project
- Re: 3 State Street , The DPW installed an outside meter today, but
the water has not been turned on yet
FIRE CHIEF’S REPORT:
·
9 Calls
for the month of April; 8 mutual aid calls and 1 medical call
·
Attended
the Little League Parade
·
We will
need new Fire Reporting Software; the software we have is outdated.
MAYOR’S COMMENTS:
- Please send a Thank you letter to the Town and the County for
helping with the street sweeping
- Two weeks ago Howard amended the code of Ethics. Everyone has
received a copy
- We received a letter from MaryAnn McDonough regarding water at 3
State Street. Hopefully the work that the DPW has done will take care of
the problem.
- The Mayor attended the Arbor Day Ceremony on April 25th
- Mayor and Rafaele met with Deputy Superintendent of the Otisville
Correctional Facility at the water facility
AUDIENCE PARTICIPATION:
- Mike Coppola mentioned that when the hydrants are flushed in the
Village air sucks out of his house. Mike noticed at the time this was
happening that there were two hydrants open on Highland Avenue. Mike
discussed this at the last meeting, but Frank was on vacation at that
time. Frank said he will make sure the guys do not open 2 hydrants at once
in the future.
- Alberta Clouse spoke regarding a water bill for 10 Borden Street from
June 2013. The water bill during that 4 month period was much higher than
normal. At the time that she received the bill, Frank went out to the
property to test the meter. The last two bills have gone back down to the
minimum. The tenant who lived in the house moved out at the end of June
2013. The Mayor advised Mrs. Clouse that the Village Clerk and Frank would
look into the bill and get back in touch with her.
OLD BUSINESS:
A. Surplus Fire Vehicles: We are still waiting
for the title for the Mini-pumper. The truck will go on Auctions International
as soon as the title comes in. The Power Wagon will be listing in the next day
or so.
B.CDA Grant Radio Read Meter Project Phase 2 – There
are about 10 meters left including the vacant house. The grant expires on May
31, 2014. The Mayor feels we have exhausted every possibility, so we now need
to notify the last few home owners that we will be turning water off if we do
not gain access. As far as the vacant houses, we will add the meter charge onto
the final bill.
C. CAP Assignments:
Ken Coppola- Mail Log
Cash Receipt- Diane Loeven, Ike
Palmer
Bank Rec.s- Bob Bennett
NEW BUSINESS: No new business
MOTIONS AND RESOLUTIONS:
-Motion to approve minutes for Annual Reorganization Meeting on April 17, 2014 - motion made by Ike Palmer, second by Diane
Loeven, all in favor, zero opposed; motion carried
-Motion to approve minutes from Regular Meeting on
April 17, motion made by Robert Bennett, second by Kenneth Coppola, all in
favor, zero opposed; motion carried
-Board Resolution
to allow the Mayor and Village Clerk to the sign the CDA 2015 application for
Water Main Replacement, motion made by Kenneth Coppola, second by Diane Loeven,
all in favor, zero opposed; motion carried
-Board Resolution to
accept the amended Village of Otisville Code of Ethics with the
“Professionalism” Clause, motion made by Ike Palmer, second by Diane Loeven,
all in favor, zero opposed; motion carried
-Motion to
approve full payment of BAN principal and interest in the amount of $40,996.00
with $20,000.00 to be paid from fund balance, motion made by Kenneth Coppola,
second by Diane Loeven, all in favor, zero opposed; motion carried
-Motion to
re-appoint Peter Livanos to the Planning Board through 3/31/2019, motion made
by Robert Bennett, second by Ike Palmer, all in favor, zero opposed; motion
carried
-Motion to enter
into Executive Session to discuss a personal issue at 7:42 p.m., motion made by
Diane Loeven, second by Kenneth Coppola, all in favor, zero opposed; motion
carried
-Motion to enter
back into regular session at 8:13 P.m. made by Diane Loeven, second by Robert
Bennett, all in favor, zero opposed,; motion carried
-Motion to approve the bills:
GENERAL: $34,320.21
WATER:
$23,189.93
Motion made by,
Kenneth Coppola, second by Diane Loeven, all in favor, zero opposed; motion
carried
-Motion to adjourn the meeting made by Kenneth
Coppola, second by Robert Bennett, all in favor, zero opposed, motion carried
Mayor Wona adjourned
the meeting at 8:13 p.m.
Respectfully
submitted,
Christine M. DiPoalo
